Plan My Wedding

Unlimited communication with your wedding planner

Planning management

• your planner will create a month-by-month wedding planning schedule which details out all tasks to be accomplished from the time of booking until wedding day. This schedule creates a realistic pace for wedding planning in order to accomplish all of your wedding goals while remaining respectful of the time and energy limitations presented by your everyday life.

• your planner will keep up with their own tasks and track deadlines on the tasks we simply cannot do ourselves (wedding dress fittings, practicing dance choreography, etc.). All progress on the tasks we do cover is communicated to you regularly and clearly

Budgeting support

• your planner will create an initial suggested budget allocation which allocates your total goal wedding budget towards each anticipated wedding expense. This initial budget sets the expectation of what price range should be considered for any particular expense category in order to achieve your budgeting goals

• your planner will continuously track wedding expenses throughout wedding planning to ensure you are always aware of where you stand with your wedding budget

• your planner will remind you of all incremental payment amounts and due dates

• your planner will remind you of all vendor final balance amounts and deadlines

Vendor scouting & selection support

• your planner will provide curated selections of vendors in any particular category based on your interests, needs, and budget

• your planner will arrange initial consultation meetings with vendors (and attend where appropriate)

• your planner will provide the contract information to vendors to create contracts & receive the contracts to preform initial review prior to providing to you for final review and approval

Design development, curation, & implementation

• you will be provided with a custom wedding mood board based on your expressed wedding vision and interests. This mood board will be adjusted as your vision evolves and become polished as the wedding plans are laid

• your planner will provide specific decor / design element options (either for rental or purchase) to achieve your wedding design vision goals

• on your wedding day our team of wedding coordinators will oversee 3rd party decor set up and style any decor you personally purchased

Wedding day timeline & floor plan creation

• your wedding planner will work with you to create a wedding day timeline that outlines every portion of the day including your morning plan, getting ready schedule, vendor arrival and set up, and, of course, the wedding ceremony and reception timeline

• your wedding planner will work with you (and the venue, as necessary) to create a wedding floor plan that works for you aesthetically while respecting the space provided by your venue and your guest count

Manage final vendor / venue communication & logistic prep

• gather pertinent day-of logistical information from the venue (i.e. insurance requirements, loading instructions, parking info, venue rules, etc.) & disperse to vendors prior to wedding day

• confirm vendor arrival & service times prior to the wedding day

• disperse timeline, floor plan, venue information, etc. to vendors prior to the wedding day

• collect insurance information from vendors & provide to venue prior to the wedding day

• confirm final balance amounts and due dates with vendors

Final venue walkthrough / venue production meeting

• your wedding planner will attend your final venue walkthrough / production meeting to finalize details and ensure all logistics have been considered

Ceremony rehearsal

• your lead coordinator will attend and guide your wedding ceremony rehearsal

manage and coordinate your wedding day by acting as liaison between the timeline, floor plan, vendors, you, and your guests from set-up to clean-up & everything in-between, including but not limited to:

• oversee vendor arrival and setup

• cue DJ/photo/video teams for important events (i.e ceremony, first dance, cake cutting, etc.)

• work with the vendors to ensure all elements are running smoothly and according to plan throughout the duration of the wedding

• work to problem solve efficiently and quietly, should anything unexpected arise

• organize and distribute all personal flowers to the wedding party, family members, and special guests

• line up and cue wedding party for ceremony

• cue couple and wedding party, for special events (i.e. grand entrance, first dance, etc.)

• oversee vendor breakdown and clean up at the end of the ceremony / reception

provide basic + extended decor set up and removal

• BASIC: includes placing and styling the following items: signs & easels; welcome table items (i.e. card box, guest book, etc.); ceremony materials (i.e. programs, fans, & tissues) on a ceremony table; placing reserved signs on front two rows of ceremony seating; lighting candles; setting up special design elements on sweetheart table.

• EXTENDED: extended decor set up and styling including: place/escort card display arrangement; table runner & centerpiece placement; staging ceremony amenities (i.e. programs, fans, tissues on individual seats and/or passed out); arranging dinner menus at individual place settings; movement of certain floral arrangements and other decor from one location to another during the wedding

• decor removal, packaging, and loading

• additional coordination staff to ensure all tasks are accomplished in the designated timeframe

provide an emergency Bridal Kit with items that are handy for both you, your guests, and vendors

event insurance (covers the coordinator, coordination assistants, & the coordinator’s property)

Regularly scheduled monthly check in phone or video calls + regular email communication

Planning management

• your planner will create a month-by-month wedding planning schedule which details out all tasks to be accomplished from the time of booking until wedding day.

• your planner will check in on the progress of this schedule during check in calls and offer support as needed.

• your planner will track deadlines, communicate progress on the tasks our team is responsible for, and cue you for upcoming tasks

Budgeting support

• we create an initial suggested budget allocation that parses out your goal budget towards each anticipated expense in a way that achieves your wedding budget goal. This guide remains available as a reference tool for you, so that you may consider it as you book vendors and commit to wedding expenses

• our partial planning clients are responsible for tracking their budget and expenses throughout wedding planning

• we will cue you for final balances

Vendor scouting & selection support

• we provide a selection of vendors in any particular category custom to your interests, needs, and budget

• we will review vendor contracts to ensure they meet your needs and serve your best interests

• our partial planning clients are responsible for arranging initial meetings with vendors, requesting contracts, and confirming bookings with vendors

• we act as primary liaison between you and your booked vendors throughout planning period & on the wedding day

Design development, curation, & implementation

• you will be provided a personalized selection of our handcrafted wedding mood boards to consider for your wedding design vision. After selecting one of our gorgeous wedding designs, we welcome feedback so that we may customize that design to your taste

• our partial wedding planning clients are responsible for sourcing their own decor elements (either via rentals and purchase) and communicating those items to our wedding coordination team

• on your wedding day our team of wedding coordinators will oversee 3rd party decor set up and style any decor you personally purchased

Wedding day timeline & floor plan creation

• your wedding planner will work with you to create a wedding day timeline that outlines every portion of the day including your morning plan, getting ready schedule, vendor arrival and set up, and, of course, the wedding ceremony and reception timeline

• your wedding planner will work with you (and the venue, as necessary) to create a wedding floor plan that works for you aesthetically while respecting the space provided by your venue and your guest count

Manage final vendor / venue communication & logistic prep

• gather pertinent day-of logistical information from the venue (i.e. insurance requirements, loading instructions, parking info, venue rules, etc.) & disperse to vendors prior to wedding day

• confirm vendor arrival & service times prior to the wedding day

• disperse timeline, floor plan, venue information, etc. to vendors prior to the wedding day

• collect insurance information from vendors & provide to venue prior to the wedding day

• confirm final balance amounts and due dates with vendors

Final venue walkthrough / venue production meeting

• your wedding planner will attend your final venue walkthrough / production meeting to finalize details and ensure all logistics have been considered

Ceremony rehearsal

• your lead coordinator will attend and guide your wedding ceremony rehearsal

manage and coordinate your wedding day by acting as liaison between the timeline, floor plan, vendors, you, and your guests from set-up to clean-up & everything in-between, including but not limited to:

• oversee vendor arrival and setup

• cue DJ/photo/video teams for important events (i.e ceremony, first dance, cake cutting, etc.)

• work with the vendors to ensure all elements are running smoothly and according to plan throughout the duration of the wedding

• work to problem solve efficiently and quietly, should anything unexpected arise

• organize and distribute all personal flowers to the wedding party, family members, and special guests

• line up and cue wedding party for ceremony

• cue couple and wedding party, for special events (i.e. grand entrance, first dance, etc.)

• oversee vendor breakdown and clean up at the end of the ceremony / reception

provide basic + extended decor set up and removal

• BASIC: includes placing and styling the following items: signs & easels; welcome table items (i.e. card box, guest book, etc.); ceremony materials (i.e. programs, fans, & tissues) on a ceremony table; placing reserved signs on front two rows of ceremony seating; lighting candles; setting up special design elements on sweetheart table.

• EXTENDED: extended decor set up and styling including: place/escort card display arrangement; table runner & centerpiece placement; staging ceremony amenities (i.e. programs, fans, tissues on individual seats and/or passed out); arranging dinner menus at individual place settings; movement of certain floral arrangements and other decor from one location to another during the wedding

• decor removal, packaging, and loading

• additional coordination staff to ensure all tasks are accomplished in the designated timeframe

provide an emergency Bridal Kit with items that are handy for both you, your guests, and vendors

event insurance (covers the coordinator, coordination assistants, & the coordinator’s property)